Skip links

The Guide To Team Management And Developing Effective Leaders

What is team management?

Every organization requires team management skills to build a better workplace environment. Individuals and organizations are training for years to perfect this ability. When skills related to team management is perfected, an organization or an individual will be able to coordinate and administer tasks to others who are members of the team. Another benefit of learning team management skills is unlocking the potential of each team member that can contribute to the success of an organization.

What are the essential skills required for those who wanted to manage teams?

Managing a whole team requires certain skills. These skills can be acquired through experience, and individuals should know how they can apply what they learned to get the trust of other team members. Here is a complete list of the most important skills that someone needs to master for them to be able to manage teams:

  1. Providing constructive feedback to team members – someone who wanted to manage teams should train themselves on how they can provide feedback to one of their members. The feedback, no matter if it is positive or negative, should be relayed to the person involved. It will help them grow and will open up new opportunities for them to grab.
  2. Explaining the importance of responsibility and accountability – delegating effectively is an important skill learned by potential leaders. It gives them a chance to show their team members how they can respond to things that are not under their control, no matter what the outcome will be.
  3. Encouraging the team members to become the best that they can be – an effective leader will go the extra mile to bring out the best in others. Through encouragement and commendation, the members of the team would realize that they are important to keep the job going, and they will showcase different skills that will make them stand out among the rest.
  4. Learning how to communicate – individuals who know how to communicate with any type of personality deserves to become the next leader of an organization. People are different from each other, and some personalities are conflicting with other personality types. However, a good leader will always let other people express themselves, and they will listen to all sides of the story to get the best picture of the scenario and determine which one deserves assistance.
  5. Understanding the various styles on how employees work – team managers are required to know how their team members are working. They need to understand their techniques and strategies on how they can finish the task within the day. Team managers can also apply the things that they learned to formulate their new business style.
  6. Providing solutions to problems – A team manager does not contribute to the load of the whole team. Instead, responsible team members are looking for solutions on how they can resolve a problem. The first thing that a team manager does is to detect the problems proactivity and formulate a plausible solution to the problem.
  7. Resolving disputes inside the organization – another skill that team managers need to learn is how they can resolve the disputes happening around them. Disputes are a normal part of working for the corporate industry, and someone needs to learn various strategies on how they can minimize the conflict inside an organization.
  8. Recognizing the hard-working employees – the hardworking employees of the company deserves to be given a reward if they are contributing to the company’s success. Hard-working employees who are always coming to work should also be rewarded because it demonstrates how professional they are by committing to their promises.
  9. Learn how to serve others – team managers do not always lead. Sometimes, they serve others. For someone who wanted to manage a particular team, mastering the skills of serving others is important. This would teach an individual about empathy and how it can be applied to business.
  10. Promoting unity with other teams – a great team manager would always lend a hand to other teams who are in need, and for them, cooperation is still the best strategy for finishing difficult tasks. It would also promote camaraderie among the members of the team.
  11. Approachable and helpful – team managers who are approachable and ready to help are commended by their team members. Everyone would feel pleasant whenever they find out that their team manager can be approached easily. The team manager should also listen to what their members are saying, and give them solutions to the problems that they want to resolve.
  12. Ready to represent the team – a team manager should be ready to represent their teams through good times and bad times. Representing the whole team would give them a sense of pride, and the team members would always look up to their leaders for inspiration.
  13. Learning from the team members – a good team manager is ready to learn new things from their members. They are lowering their pride to learn something new, and this is an important part of their growth. This could result in the combination of knowledge, opening new learning opportunities for everyone involved.
  14. Able to face difficult conversations – while most team managers are capable of communicating with others, they should also develop the skill on how to face difficult conversations. This would give them an edge, especially when they are speaking to an intellect.

What are the elements of a team that is healthy and successful?

After mastering the skills required in becoming a team manager, you will notice changes in your team. These changes can be observed through the behavior of the team members, to the number of achievements and recognitions awarded to the team. These are the signs that the team you are managing is successful and healthy:

Leadership characterized by unity

A successful team chooses a leader that will promote unity and cooperation. When time is united, they can accomplish a lot of goals. It is important for the team members to appoint someone who knows how to unite everyone despite their differences. When everyone is working towards a common goal, a lot of things can be accomplished. The division would only lead to confusion and an unhealthy working environment. Smart team members are thinking not for themselves, but for the future of the team, and they are shortlisting the qualities needed for the whole team to run as one. Through unity, the team members are able to succeed easily, and any problems encountered along the way are resolved in an instant.

Effective communication between the leader and the members

Communication is important because it is a form of transferring information from one source to another. However, many people are having issues with their communication skills. When it happens, the company would require foreigners to practice the language used in the country where they are in. This would help promote a healthy and effective communication exchange between two parties. A team which knows how to communicate will be able to reach a ton of achievement in their lifetime. This would also open up new opportunities for the team and its members.

The team has a common goal

Another sign that a team is working perfectly would be the expression of their common goal. Goals differ depending on an individual or an organization, but a whole organization can think of their goal that can be achievable in the future. When a team has a common goal, members would find it easier to relax because there are no conflicts or unhealthy arguments that are being thrown against them.

Everyone has a role to fill

In a successful team, nobody is left out, and everyone is given responsibilities. Promoting the importance of responsibility will benefit society. The members of the team will also be given the chance to choose which roles they would love to fill, and the leaders and managers should help them reach the top.

Trust

A single word that can be broken once, and will never be replaced again, just like a mirror. When the whole team managed to develop trust with each other, a lot of opportunities would start knocking on their doors. It would be impossible for someone to work with a team member that they do not trust. When issues like this happen, the team leader is responsible for telling both camps how they crossed the line, and try to mediate in the issue.

Prepared for debates

Not everyone agrees with your opinion, and this is where debates come in. When you are required to face others who have a dissenting opinion about a particular topic, you should conduct extensive research and find out how you can gain knowledge about a certain issue. Successful teams can take on the challenge, with the support coming from the leaders and the members.

Commits to the decision made by the organization

Teams that commit to their decision will receive a lot of praises from different people because of their professionalism. It is important to commit to a decision because this would increase the trust coming from the members. It would also strengthen the organization when everyone committed to their promises.

Achieving collective results

Another observable element that abounds with successful teams would be their unbreakable focus on achieving collective results. This is essential, especially if they wanted to demonstrate to their team members how they became successful in the first place.

What are the strategies required to promote effective team management and leadership skills?

There are a lot of strategies developed by team managers in the present, and most of it focuses on how they can establish a good relationship with their team members. Open-door policy, setting up boundaries, providing directions, managing sensibly, treating work as a game, corporate team building activities, autonomy for every employee, and solving issues early are some of the most successful strategies implemented by several organizations to ensure that the team leader will still be respected while at the same time, promoting discipline and teamwork to the team members. The team will never go anywhere if they fail to develop similar strategies that will guide them through the industry that they are working at.

What are the challenges faced by team managers and leaders?

Nothing in this world is perfect, and even the best strategies will sometimes fail. This is true with the case of team managers and leaders – no matter how hard they try to create new strategies and inspire their team members, problems will always be there. The most common issues faced by team managers and leaders today are trust issues, fear of being involved in a conflict, the lack of commitment, avoiding responsibility and accountability, not paying attention to the goals of the team, the uncertainty of roles, goals that are unrealistic, disengagement, and the differences with talent. A good team manager and a team leader will analyze these problems one after another, and come up with a solution that they can apply to resolve these issues.

What are the types of leadership practiced by team managers?

There are five main types of leaderships that are practiced within an organization, and these are autocratic, democratic, laissez-faire, situational, and transactional leadership.it is up to the team manager which type of leadership they wanted to implement, because the most important thing is for them to reach their goals and to improve the performance of all the team members. However, it is important to know how these types of leadership differ.

  • Autocratic leadership is characterized by an authoritarian leader who will direct all members what they should do. All of the decision-making skills in an organization under an autocratic leader will come from the head. Nobody is allowed to give their opinions.
  • Democratic leadership, on the other hand, requires the leaders to consult their members and take their stand regarding the issue. What the majority wanted for the organization should be respected.
  • Laissez-faire leadership differs from the first two examples because of how it enables the members to think about the final decision for various matters.

The two other types of leadership – situational and transactional – are very different from the first three examples. Situational leadership refers to using any of the first three types of leadership, depending on the situation. The leaders should talk about their approach regarding some issues that they are facing, and think how autocratic, democratic, and laissez-faire leadership can help the organization in creating decisions. Transactional, on the other hand, refers to a leader who is by the book. They wanted everything to be organized while giving the supervisors and assistant managers a superior power over the members.

Is there a way for someone to improve their team management skills?

If you think that your sills are not enough, you have to keep on practicing until you perfect it. Experts agree that potential team leaders should always consider how their members feel. Leaders and managers should work together on how they can improve the team’s delegation, the motivation of the team members, the development of new skills that would enable them to find more jobs, a good communication skill that can be used when speaking with foreigners, discipline, transparency, providing criticisms to help other improve, collaboration projects, trust, and preventing the team from developing a total burnout by providing new activities that they can enjoy.