How To Create A Manageable Content Creation Process

Throwing together a website composed of a few pages of text with a couple of photos and expecting to make sales is a thing of the past. Instead, to thrive in online marketing, a business must create value-rich content for its audience.

Content creation takes time and effort but, when done correctly, is worth every second you spend on it. The secret to a successful content strategy has a clear road map. A manageable content creation process will save you the frustration of competing without a plan. It will also increase your investment return as you adjust your strategy and optimize it for the benefit of your brand.

1. Set Goals and KPIs

Goals are essential for gauging the effectiveness of your content marketing. Start your content creation journey by asking yourself a few questions. What do you hope to gain from your content marketing? Are there any competitors you would like to model your success after? Do you want to focus on building your brand, increasing sales, growing your clientele, or on another objective? Your answers will help you arrive at your goals.

Key Performance Indicators, or KPIs, are metrics that determine your progress. They guide the strategic decisions you will be making. These decisions can benefit or hurt your company, so setting and monitoring the right KPIs is essential.

Page Visits

Traffic to your website will determine how effective your content is. Keeping track of daily, weekly, and monthly unique page visits will allow you to gauge growth over time. In addition, it would be best to break your content visits into channels to help identify the most valuable channels.

Organic Rankings

If you have priority keywords you want to try and rank for, ensure these are in your tracking.

Time on Page

The average time your visitors spend on a page determines whether the content is effective. For example, if you create a 3,000-word blog post and the average time spent on the page is 15 seconds, the readers are probably not compelled to read through it.


If you offer content in a downloadable form, the number of users that save it to their device is a metric you should monitor. Likewise, if you provide a range in PDF or podcast format, keeping track of downloads will determine what works and needs improvement.


If you produce quality content, other websites will want to link to it. Google and other search engines value high-quality backlinks. Keeping track of your link profile will give you insights into the websites that find your content valuable.

Social Media Shares

If your content is shareable on social media, tracking how often users share your content is vital. Determining which content receives the most shares can help you produce viral content. Look for common elements in your most successful posts and try to replicate them in future content.


Engagement is a KPI that requires measuring the interaction between your audience and your content. This can be done by cleverly placing actions you want your visitors to complete. For example, newsletter sign-ups, contact form submissions, comments, and other forms of two-way interaction represent engagement.

Conversion Metrics

KPIs that have to do with conversions should be tracked vigilantly. The point of content marketing is to convert your audience into loyal customers. Record how many leads enter your sales funnel through your content and how many end up paying customers.

2. Establish Your Team of Content Creators

The owner might do all the content creation for a small business. If there are enough staff members to go around, the content can be divided among knowledgeable people. It’s essential for content creators to know the subject well and be able to produce engaging posts. You may find assigning different roles to your content team members helpful.

One person can provide the research, another can write the text, and a third member can proofread and edit. If you are producing video content, specialized skills may be required.

If you would rather not burden your staff with content creation, outsourcing this task is always possible. Freelancers or marketing agencies specializing in creating content for your field can provide the volume of content you need while making it suitable for your marketing purposes.

3. Understand Your Audience and Their Needs

Content creation isn’t about the information you want to put out about your products and services. It is about solving your audience’s problems. Understanding this fundamental difference will skyrocket the effectiveness of your posts.

By offering value targeted at your target market, people will return to your website. They will trust you and refer your business to fulfill their needs.

Achieving a high level of understanding of your audience’s needs requires stepping out of your role as the business owner. Conducting a focus group or interviewing some of your current customers may be necessary. By asking the right questions, you will distinguish between the benefits your clients want to learn about and the features you have in mind. I always prefer actionable advice and practical tips over theory and endless talk about product features.

4. Determine Which Buyer Stage to Target for Each Type of Content

Your sales should be structured with the prospect’s experience in mind. The three stages of their buyer experience are awareness, consideration, and decision.

The awareness stage concerns the moment when the prospect understands that they have a need. Then, in the consideration stage, the candidate finds solutions for their problem. Finally, the decision stage is when the potential customer decides on their purchase answer.

Your content needs to be concise and concise to catch prospects in the awareness stage. Blog posts, social media content, and e-books are ideal for capturing users when searching for answers. Content should be easily accessible and have a hook that captures prospects’ interest.

Guides, instructional videos, and reviews are best for people in the consideration stage. This is where you display your product or service in all its glory. In addition, people in the consideration stage are willing to spend more time researching their options. Podcasts also work great as long-form conversations allow you to inform your audience.

Product comparisons, testimonials, and reviews are effective for people looking to purchase. However, when your prospect is in the decision stage, they are ready to buy and need brand-specific information that will cause them to complete their purchase.

5. Do Your Keyword Research

Every business has keywords that relate to its products and services. Making a list of relevant keywords to your brand is essential for pursuing top rankings in Google. Keyword research should reflect what your audience is looking for and your location. For instance, a list of keywords for a divorce lawyer in Detroit might include the following:

  • divorce lawyer
  • divorce attorney
  • divorce lawyer Detroit
  • divorce lawyer near me
  • alimony
  • child support
  • how much will a divorce cost me

You will want to use several sources to build your keyword list. Using Google’s search engine is the most accessible place to start.

  1. Start typing your niche, in this case, “divorce lawyer Detroit” into the search bar. Google will suggest various keywords on auto-complete. These keywords are terms that Google knows its users conduct searches for often.
  2. Next, head down to the bottom of the search results page. You will find a list of related searches. These are also keywords you should consider for inclusion in your content.

If you don’t already have a Google Ads account, sign up for one and check out the Google Keyword Planner. This helpful tool allows you to search keywords and gain insights into their competitiveness and the monthly searches conducted for each.

Need help with keyword research? Check out our blog keyword research services.

6. Start the Brainstorming Process

Breaking your content into categories will allow you to develop topics that are much more accessible. Make a list of subjects regarding your niche and brainstorm content ideas for each case.

For example, if you have a sporting goods store, you can start by breaking down your content topics by product type, sport, demographic, and brand. So, your general categories might be shirts, shoes, and accessories. Sports may consist of basketball, baseball, running, and soccer. Demographics would divide products into age groups, and the different brands would be listed under their content groups.

You might also include celebrities and sports teams that use the products you sell or movies and music videos where your products can be seen. Determining your content categories will provide you with unlimited ideas for your posts.

7. Create Content Outlines

Attempting to write content without an outline will only cause you to spend more time on the process than necessary. Instead, choose a content topic and have an end goal in mind. If you cannot define your purpose before writing, you will never convey value to your reader.

Write out the central ideas you want to include in your content. Then, break these ideas into subheadings and rank them in the order it makes sense to talk about.

8. Create Your Content

Your outline should do half of the work for you. Then, when you establish the structure of your content, flesh it out. For example, break your text into short sentences and paragraphs if you write a blog post.

When creating your content, ensure you integrate the keywords (in a natural way) outlined above.

End your content with a call to action or a point you want your reader to walk away with. You should look at your content through your audience’s eyes when you review it. Then, make edits and offer the best possible user experience.

9. Publish

When you have written and proofread your content, you’re ready to put it on the internet for your audience to enjoy. While it isn’t rocket science, a few details will give your content an extra push if appropriately published.

Accompany your blog posts with a meta description. This is a unique HTML tag where you briefly describe your post. Search engines often use meta descriptions as the blurb they include in their results. Keep your meta description between 50 to 160 characters.

If you post your content on social media, research to determine the best time to post. You want to avoid posting your content at a time when your audience will miss it. On the other hand, posting social media content at the wrong time of day will get lost in the vast sea of other posts. Facebook and other social media platforms offer you the option of scheduling what time you prefer your post to be published.

10. Measure Results

All content creators make mistakes or follow practices that are less than optimal. You can improve your content creation by measuring your results and closing in on your competition. Your KPIs will guide you to valuable conclusions on what to focus on and the faults you must leave behind.

Keep track of the effectiveness of the elements of your content. For example, how much time are people spending on your content? Is your audience heeding your calls to action?

Finally, benchmark your content against your competition’s. Is your blog moving up in the search results? Are social media shares increasing? Keep a detailed spreadsheet and re-evaluate your content creation regularly. Weeding out your weaknesses can strengthen your content-creation process and help your business grow.